Managing Your Inbox
E-mail as a Public Record
Contents
Page 1
Introduction
Objectives
Page 2
Public Records and the Government Employee
General Statute 132-1
General Statute § 121
Page 3
E-mail as a Public Record
Definitions
E-mail Explosion
It's the Content, Not the Format
Types of Public Records
Confidential Information
Page 4
Challenges to Using E-mail
Treating E-mail Informally
Proliferation
Persistence
Spam
Security
Avoiding Viruses
Page 5
Tips for Managing E-mail
Page 6
Who is Responsible for that E-mail Message?
Organizing E-mail
Storing E-mail
1. Save the message electronically.
2. Print the message and interfile.
3. Print to microfilm.
Page 7
Short-term versus Long-term Messages
Short-term Messages
Long-term Messages
Permanent Messages
Page 8
What About Your Office?
Page 9
Resources
E-mail Records Management Guidelines
General Records Management Resources
Guidelines Specific to State Agencies
Guidelines Specific to Counties, Municipalities, and Regional Organizations
Page 10
Contact Us
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