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CONTENTSThe division places a high priority on the development and implementation of a global, publicly accessible indexing and locator system for all state and local public records. The basic components of this system have already been given general shape by the database indexing requirements of S.B. 426 (as reflected by the Basic Database Indexing requirements), by the work of the NC Records Services Branch, and by the national data indexing compliance standards developed by the Government Information Locator Service (GILS) and Geographic Information Systems (GIS).
In order to advance this undertaking and make best use of resources, the division, in conjunction with others, has developed this "Advanced Database Indexing" appendix, the first draft of a documentation record for global indexing. This record consists of thirty-six indexing information items, eleven of which comprise the required, basic indexing record. The last three items in the record (Scheduling Information, Database Subject Matter, and Spatial Domain) remain incomplete.
The division's main objectives at this point in the development of the advanced guidelines are (1) to indicate work-to-date on the proposed record items, (2) to solicit reader comment, and (3) to suggest that agencies consider recording as text those advanced indexing elements that can be readily obtained during basic indexing work.
The rather voluminous documentation that follows provides an example of actual response information (based on the sample ACON database) and any notes relevant to the information item. Please note that each Advanced Indexing element is identified by its title (in boldface) followed by a short-form instruction and an illustrative response to that instruction (indented and in boldface) as applicable to the sample Archives and History database, ACON. Bulleted notes follow the response, where appropriate.
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